QuickBooks Online has three levels of online accounting choices: Free, Basic, and Plus. Before making your decision to use QuickBooks Online, you have to decide between QuickBooks Online Basic and QuickBooks Online Plus. This article will analyze the differences between the two QuickBooks Online choices. Any small business accounting solution should be chosen to match the type of business you operate. There is also a free version called QuickBooks Online Simple Start, however because of it’s limited capabilities it was not considered for this analysis. Hereafter, QuickBooks Online Basic will be referred to as “BASIC” and QuickBooks Online Plus as “PLUS”. The free version does a provide a decent introduction to QuickBooks with a few limitations such as five customers. However, it’s good if you want to write up a full year’s transactions without vendor or customer history. You should give it a try by going to Intuit’s website. Each significant difference and brief comment regarding the functionality is discussed below.
The following capabilities work only with Plus:
Importing – With Plus you can import your QuickBooks Online basic, Simple Start Edition, QuickBooks Pro or Premier Edition file(s). The import does not work with a Mac.
Estimates – Estimates can be created and then seamlessly used for billing only in PLUS.
Online Banking – With online banking, transactions downloaded into QuickBooks directly from your financial institution only in PLUS. You only have to review them instead of entering them from scratch. When you download an electronic statement, QuickBooks compares it to the transactions already in QuickBooks and identifies discrepancies. It helps you manage your cash flow, because you always know which checks have cleared your banking account, you also know how much money you have available.
Exporting – With PLUS you can export transactions and balances to a Microsoft Excel spreadsheet. This feature is critical for further analysis of your business.In other words, you can derive information otherwise not easily available to you. It’s an important feature, that should not be be overlooked, since it adds greater reporting and after the fact analysis capabilities.
Class tracking – This is very similar to business tracking which is discussed below. This feature is only available in PLUS. Classes allow you to categorize transactions by using classes. With classes you are able to categorize each detail line on a transaction. By way of example, you can write one check to the office supply supplier for items bought for two different business units while being able to track each business unit for those purchases. For example, if you have a consulting firm and an affiliate marketing business. Class tracking is ideal for you, since it common to have purchases and sales that include both types of work. By specifying the appropriate class on each detail line, you can produce a Profit & Loss by Class report that will inform you if your consulting business is more or less profitable than the affiliate marketing business.
Business tracking – With PLUS you can categorize data from different locations, offices, regions, or outlets of your company. You are able to assign each transaction to a business. By assigning a business to each transaction as you enter it, you can later see businesses on reports with great detail and clarity. Assigning businesses also lets you efficiently manage groups of transactions.
Time tracking – With Plus you can enter your time into a time sheet when you bill by the hour i.e. consultants, website developers, SEO’s, freelancers, sole proprietors, etc. This feature is only offered in PLUS.
Invoicing – Adding fields to track more information on transaction forms is only in PLUS. You can create your own custom fields to include on sales forms.
Reporting and Financial Statements – With BASIC you get 40 standard reports whereas PLUS you get over 65 standard reports. In addition, you also get customization and formatting options. If you want to see a very detailed analysis in a chart format of the reporting differences can be found at Intuits knowledge base for comparison of the QuickBooks Online Products.
Budgeting – You can use the budget feature to estimate income and expenses for future years. PLUS budgets’ use a format very similar to a spreadsheet, with a horizontal row for each of your income and expense accounts, and vertical columns for each month or quarter.This is a very rudimentary but provides a bench mark that every company should use.
1099 Reporting – The Internal Revenue Service requires that a taxpayer issue a 1099-MISC form to workers for nonemployee compensation providing the payer is a trade or business and the payments are to a noncorporate entity were equal to $600 or more for services rendered.
Number of Users – BASIC provides access for you and your accountant (2 users). Whereas PLUS provides access for 3 users PLUS your accountant(4 users). Plus can be expanded to 25 users for an additional cost.
Support – BASIC includes email support provided by Intuit whereas PLUS includes callback and chat support as well as email support . Obviously, PLUS support is better, but with BASIC you can still get your questions answered.
Pricing – BASIC costs $9.99 per month as compared to PLUS which retails for $34.95 per month . However, if you purchase PLUS through a Certified QuickBooks ProAdvisor you can purchase it for $21, which reflects a discount 40% discount, which is currently in effect at this time. Discounts and prices may vary in the future.
Summary – BASIC works satisfactorily for smaller companies, whereas PLUS works well for small to midsized companies. Prior to making your decision, you can test drive the software for 30 days for either or both BASIC and PLUS and, then decide which is the best software platform for your business. They are other disadvantages when considering BASIC and PLUS to a Desktop QuickBooks i.e. Pro, Premier, etc. The most significant disadvantage is that the Online versions do not provide inventory functionality. You may be able to overcome this disadvantage by purchasing an inventory add on. Prior making a decision of software selection its important for you to have a discussion with your CPA or accountant concerning which QuickBooks Online accounting package is best suited for you and your business.
Learn how QuickBooks Online offers the essential online accounting tools to manage your business and the freedom to access your financials from work, home, or the road. Sandor Lenner, C.P.A. has provided accounting services for over 35 years. He is also a Certified QuickBooks ProAdvisor and works as a part-time small business consultant for a Miami Accounting CPA firm.
